Emergency Solutions Grants (ESG) are federal funds that are distributed to communities across the nation to partially fund the operations and services of emergency shelters, homeless management information systems, and rapid rehousing/homeless prevention activities.

The deadline for the submission of Durham’s Regional Application and associated Project Applications to the State of NC is October 26, 2018.

This year the Durham Continuum of Care is eligible to apply for a total of $163,282 of State ESG funds, divided between a maximum of $97,969 for “Emergency Services,” including emergency shelter operations, and a minimum of $65,313  for “Housing Stability” activities, including Rapid Rehousing activities.

The Department of Community Development, as the Durham CoC Lead Agency, is responsible for organizing a local competition to apply for these funds, for organizing the CoC’s evaluation of project applications, and for completing the “Regional Application” that accompanies the specific project applications recommended by the CoC for State ESG funds.

Organizations interested in applying for these State ESG funds should note the following:

    1. The deadline to submit a Project Application for State ESG funds in the Durham CoC competition is 3 PM on Friday, August 31, 2018. Per the attached Application Instructions, Project Applications should include one (1) hard copy of the required application documents in a three-ring binder no larger than two inches and one (1) soft (electronic) copy on a flash drive of the complete application. The Project Application should be delivered to the Department of Community Development, 807 E. Main Street, Building 2, Suite 200, Durham, NC. The Project Application and other relevant documents are available at  https://www.ncdhhs.gov/about/grant-opportunities/aging-and-adult-services-grant-opportunities.
    2. The documents required to be included in Project Application “packages” are listed in Appendix 3, page 22ff, of the Application Instructions. Failure to provide all documents required in a Project Application in the format and order required by the State of NC may result in a Project not being recommended for funding.
    3. Applicants should note that, for the Durham ESG competition in which the application is due August 31, 2018 as stated above, the ESG CAPER required to be submitted under Tab C should be for the period January 1, 2018 through July 31, 2018.  The performance reported on this ESG CAPER will be used to score project performance according to the Scorecard referenced in #5 below. After the Durham CoC’s State ESG funding recommendations are finalized by the HSAC, the Department will coordinate with projects to obtain the ESG CAPER for the 1/1/2018 through 9/30/2018 period required to be submitted to the State.
    4. The State ESG office has recorded  a webinar to review the project application instructions. Interested organizations are encouraged to listen to this webinar presentation. Registration for the webinar is required.
    5. The scorecard/tool that the Durham CoC will use to evaluate, score, and rank project applications for 2018 State ESG funds is available here. Projects that complete the Scorecard as a “Self-Evaluation” and submit it with the project application will receive three bonus points during the project application scoring process.
    6. A State ESG requirement for Project Applications is the “Certificate of Local Planning Area Participation.” Please communicate with the Department of Community Development at your earliest convenience to ensure that your Project Application will be able to satisfy the requirements of this certification.
    7. The Department, as the CoC Lead Agency, reserves the right to solicit additional project applications after August 31, 2018, for this grants competition, if the Department does not receive project applications for all of the funds that the Durham CoC is eligible to apply for by the August 31st deadline, or if the Department determines that organizations or project applications do not meet the “Threshold Requirements” outlined in Section III, p. 18,  of the Application Instructions, as applicable to the Durham competition as of August 31, 2018.  
    8. The Citizens Advisory Committee is the Durham CoC’s Unbiased Review Panel and will be responsible for recommending State ESG funding awards to the Homeless Services Advisory Committee.
    9. The Homeless Services Advisory Committee (HSAC), as Durham’s CoC Board, will finalize State ESG funding recommendations at its regularly scheduled September 26, 2018 meeting.  
    10. The Department will communicate the HSAC’s funding recommendations to project applicants within 48 hours of the September 26, 2018 HSAC meeting.
    11. Should any applying organization wish to appeal the HSAC’s funding recommendations in this State ESG competition, an appeal addressed to the HSAC Chair and signed by the organization’s chief executive officer must be filed in writing , on organization letterhead, with the Department of Community Development no later than 3 PM on October 5, 2018. The appeal letter must identify the reasons the applying organization disagrees with the funding recommendations of the HSAC.
    12. Appeals filed by the October 5th deadline will be considered by the HSAC Executive Committee. Decisions of the HSAC Executive Committee concerning State ESG funding recommendations will be final. As outlined in the State’s Application Instructions, p. 21, further appeals may be filed with the State of North Carolina.

If you have any questions about any of this information, please contact this office.

The following is a partial list of documents needed to complete a ESG Project Application: The Project Application The Project Budget (This sample Project Budget may be helpful in completing the Project Budget.) State Certifications For more information regarding Durham’s State of NC ESG Regional Application, contact Project Manager Lloyd Schmeidler with the City’s Community Development Department at (919) 560-4570 ext. 22267.